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Reminder on RFRs for State Fiscal Year Close-out:  Due July 21, 2026

State policies require the use the funds that were appropriated or allocated for use during the state fiscal year to pay for expenditures that were incurred during that same state fiscal year.  The state fiscal year runs from July 1st to June 30th each year. 

• This means that RFRs for all expenditures that were incurred during the month of June 2026 must be submitted in July 2026.
• If RFRs for June 2026 expenditures are not submitted by the July deadlines that are listed below, those RFRs will become a Stale Claim. 
• Stale Claim RFRs require a Stale Claim Memo to be submitted by the subrecipient as well as an additional level of approval by the Governor’s Office, so there will be a delay in processing Stale Claim RFR payments.

For subawards that will not end on June 30, 2026, the regularly scheduled RFR for June 2026 expenditures is due no later than July 21, 2026.

• This deadline is in alignment with the regular RFR submission deadlines, which the Grant Assurances state “are due to the NDE by the 21st of each month for expenditures incurred in the previous month.”
• The due date for the RFR for expenditures incurred in June 2026 does not change, regardless of when the funding period of the subaward agreement ends – and any RFRs submitted after the July 21, 2026, deadline will also require processing as a Stale Claim RFR payment.

For subawards that will end on June 30, 2026, the Final RFR is due no later than July 21, 2026.

• This deadline is in alignment with the terms and conditions outlined in the Grant Assurances, specific to the final RFR.
• For the last three years, the GMU has considered requests for a limited scope, second “Final RFR” for personnel costs only (in addition to associated Indirect Costs, as applicable) since many times those costs are lagged by 4-weeks or even a month. 
• These requests are considered on a case-by-case basis and you must receive an affirmative response via email in order to be eligible for the limited scope, second Final RFR
•  If this is an option you would like to request you must send an email to grantsinfo@doe.nv.gov and include the following information:

  - The specific subaward fiscal year and name of the grant(s) for which you are requesting the limited scope, second Final RFR
- The date the personnel costs will hit your account
- The date you are requesting permission to submit the limited scope, second Final RFR(s)

Dear Subrecipients:

Please go to FY27 > Application Supplements to complete the Pre-Award Assessment by changing the status to "Pre-Award Assessment Monitoring Started", entering the necessary data, and after completion, change the status to "Pre-Award Assessment Monitoring Submitted," and subsequently working it through the approval process. Application Supplements must be submitted and approved by the Office of Division Compliance in order for a subaward to be approved. 

Delays in submitting the Application Supplement may result in delays in the approval of your award. Please have all Application Supplements for July 1, 2027 Funding Applications submitted by Friday, May 1, 2026.

If you have any questions, please reach out to sidcompliance@doe.nv.gov.