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State policies require us to use the funds that were appropriated or allocated for use during the state fiscal year to pay for expenditures that were incurred during that same state fiscal year.  The state fiscal year runs from July 1st to June 30th each year. 

• This means that RFRs for all expenditures that were incurred during the month of June 2025 must be submitted in July 2025.
• If RFRs for June 2025 expenditures are not submitted by the July deadlines that are listed below, those RFRs will become a Stale Claim. 
• Stale Claim RFRs require a Stale Claim Memo and approval by the Governor’s Office, so there will be an additional delay in processing those payments.

 

For subawards that end on June 30, 2025, the Final RFR is due no later than July 21, 2025.

• This deadline is in alignment with the terms and conditions outlined in the Grant Assurances, specific to the final RFR.
• For the last three years, the GMU has considered requests for a limited scope, second “Final RFR” for personnel costs only (in addition to associated Indirect Costs, as applicable), since many times those costs are lagged by 4-weeks to a month. 
• These requests are considered on a case by case basis and you must receive an affirmative response via email in order to be eligible for the limited scope, second Final RFR

• If this is an option you would like to request you must send an email to grantsinfo@doe.nv.gov and include the following information:

• The specific fiscal year and name of the grant(s) for which you are requesting the limited scope, second Final RFR
• The date the personnel costs will hit your account
• The date you are requesting permission to submit the limited scope, second Final RFR(s)

For subawards that did not end on June 30, 2025, the regularly scheduled RFR for June 2025 expenditures is due no later than July 21, 2025.

• This deadline is in alignment with the regular RFR submission deadlines, which the Grant Assurances state “are due to the NDE by the 21st of each month for expenditures incurred in the previous month.”

All subrecipients must complete a Pre-Award Assessment prior to being awarded/approved for a subaward agreement. The Pre-Award Assessment is conducted by the Office of Division Compliance (sidcompliance@doe.nv.gov).

For FY25 subrecipients who have not yet completed a Pre-Award Assessment, please go to FY > Application Supplements > Financial Subrecipient Monitoring to complete the Pre-Award Assessment.

For FY26 subrecipients, FY26 Application Supplements have been opened and may be completed at any time; we request that all Pre-Award Assessments for new and continuing subrecipients receiving a FY26 award whose period of performance begins July 1 submit their application supplement by May 1.

If you are unable to open or edit the Application Supplement, please reach out to sidcompliance@doe.nv.gov immediately, so we may update user access and/or troubleshoot. If you have any questions regarding the questions or requirements for the Pre-Award Assessment, please reach out to sidcompliance@doe.nv.gov.

Thank you,

Amelia Thibault